The email is the preferred communication mode in business, both internally and externally because it is simple, direct, secure and is done in real time. But, as with all forms of communication, there are rules involved to ensure that communication between you and your recipient is orderly and civil. One of those rules involves the use of CC and BCC .



DefinitionThis is a field present in the composition of your email that makes other recipients see the other people to whom the email has been sent.This is a field present in the composition of your email that makes the recipients invisible to the other people to whom the email has been sent.
MeaningCarbon copyHidden Carbon Copy
FunctionLets a recipient know to whom a copy of an email has been sentPrevents the recipient from knowing to whom a copy of an email has been sent

What are CC and Bcc in emails

If you’ve ever sent an email, you’ve found two fields right next to “To”: CC and Bcc. Read on if you’ve ever wondered what these two terms mean and what those fields are for.

It means cc?

In sending emails, CC is short for “carbon copy . ” In the days before the internet and email, to create a copy of the letter you were writing, you had to place carbon paper between the paper you were writing on and the paper that was to be your copy.

Like the physical copy above, CC is an easy way to send copies of an email to other people. If you’ve ever received an email from these, you’ve probably noticed that it was addressed to you and a list of other people.

What does CCO mean?

Bcc stands for Blind Carbon Copy . Like CC, BCC is a way of sending copies of an email to other people. The difference between the two is that while you can see who else has received the email when CC is used, that is not the case with BCC. It’s called blind copying because the other recipients won’t be able to see that someone else has received a copy of the email .

Really matters? While you may not find yourself using these two features of your email often, they definitely serve their purposes.

When should you use CC?

Using CC is a bit of a debate, as it works the same as adding multiple recipients in the “To” field .

What’s so special about CC? Using CC is more a matter of etiquette than anything else. The general rule is that the “To” field is reserved for the main recipients of your email. Then CC and BCC so other interested parties can have their own copy of the email.

Communication with other parties also makes it clear to everyone involved that the email has been seen by everyone.

When should you use CCO?

CCO has more robust uses. Here are the two most common:

When you don’t want the primary recipient to know

A good example could be when you have problems with an employee. By emailing them, you can BCC your supervisor or HR in the email so they get a copy of your correspondence. In this case, they will receive it, but your co-worker will not see that other parts have been included in the correspondence.

When submitting to a large list

When you email your entire contact list, for example, you put their addresses in the Bcc field. The email will look like it was specifically sent to them as there will not be a list of other people. It also allows for clean email, as there won’t be a long list of recipients.

This way of sending emails to a large group of people is also more secure, as you don’t expose the email addresses of your subscribers to others.

Now what?

Now that you know the functions of these two features, go ahead and improve your emails by putting them into practice. The Cc and Bcc functions are actually best practice email sending functions that you should use if you are sending to more than one recipient.

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